See this sample informal report for an example.
Spotlight on Informal Reports
Happily, informal reports frequently take the form of memorandums, which are relatively simple to write. Keep in mind, however, that informal reports are sometimes fairly length. As a result, you should consider using section headings so that readers can easily find the information they are looking for. In addition, remember the issues of audience, purpose, and style that we covered during Unit 1:
- Who is going to read the report?
- What are the reasons why they may be reading the report?
- How can you best structure your report with that in mind?
In addition, it may be helpful for you to think of an informal report as having four main sections, though note that these are not heading titles:
- Introduction: why should someone read this report? What is the subject?
- Facts: what are the key details about the topic of the report? What is it that your reader needs to know?
- Discussion: what relevant and well-reasoned opinions, interpretations, and recommendations do you have about this subject? This section is not always needed (if someone has requested a purely informative report, it won’t be). However, make sure that if you do include it you are clear and concise.
- Conclusion/Recommendation: what actions, if any, does the reader need to take? What is the main take-away regarding the report?
See this sample informal report for an example.
