Your project has been approved by the Managing Director and you must now create a full Project Plan based on the information contained in the Project Initiation document that you created. The Kong Trades Project Plan provides all the detail required to implement and monitor the project. Specifically, the Kong Trades Project Plan must include:
• Timelines for the planning stage and execution stage of the project
• Detailed Budget for the project
• Stakeholder management/communications plan
• Project risk management plan/risk register
Students may use the tables below, or any other documents that satisfy the requirements outlined above.
Q1. Schedule for planning event: *
Discuss the major factors that need to be considered when planning the event, including event milestones and the responsibilities of key staff.
Q2. Download Gantt Chart Spreadsheet
Then use the spreadsheet provided to complete a Gantt chart for the planning of the event. Copy/Paste your schedule into the box below.
Upload Your Completed Gantt Chart Spreadsheet *
Q3. Schedule for day of event: *
Provide a brief schedule for the day of the event, using the table below to provide a simple run sheet for the activities on day.
Time Activity
Q4. Event Briefing *
Produce a document to be used to brief your staff on the day of the event. The purpose of this document is to make sure all staff members are aware of the details of the event, as well as their own responsibilities in making the event successful. Because of this your document must include the following:
• An overview of the reason for holding the event
• Details of guest numbers and VIP guests
• The roles and responsibilities of each staff member
• Who is in charge and who to go to for help
• Timings for scheduled activities and speeches
• Health and safety for guests and staff
Q5. Stakeholders & Communication Strategy: *
a. Identify the key stakeholders and groups who will work on the project or be impacted by the project. This must include the project sponsor, but not you as the project manager.
b. Then, complete the communication plan below to describe how you will communicate with each stakeholder, depending on the reason for communicating with them
Stakeholder Reason for Communication Communication Method When Owner
Project Sponsor Approve Project Initiation document Email Once Proj Man
Updates, issues, feedback Project Meeting Daily Proj Man
Emergency situation Telephone As Req Proj Man
Q6. Stakeholder Consultation *
How will you consult with project stakeholders to ensure they are engaged in the planning and implementation of the project?
Q7. Budget: *
Expense Reason for estimate of expense Budget $
Staffing Costs:
Catering Costs:
Entertainment:
Hire Equipment:
Invitations:
Other Costs:
Total Expenditure
Standard Answer
Individual costs will vary dependent on student interpretation but must not exceed the approved project budget of $20, 000
Q7. Budget (Continued): *
Explain the factors that determined the budget and the things you will do to ensure that the budget is not exceeded. Also, comment on any approvals that need to be gained, records that need to be kept and reports that need to be completed.
Q8. Major Risks & Minimisation Strategies: *
Provide an overview of the risk management processes you will put in place to identify, assess and rate risks, as well as the steps you will take to minimise risks that have been identified.
